Menu
Login
Book a demo
Operations

Event & PTM Scheduler

Streamlined Meetings and School Celebrations

Make Parent-Teacher Meetings (PTMs) and annual events stress-free for everyone. Seamlessly design and distribute digital event cards, share clear agendas, and collect parent feedback through the app—maximizing attendance and community engagement.

Key Capabilities 

  • Automated PTM Slot Booking: Empowers parents to book dedicated, conflict-free time slots with teachers, eliminating long waiting lines and chaotic campus crowds.

  • Digital Invitation Builder: Creates and distributes beautiful digital event cards, complete with agendas, timing matrices, and embedded venue maps directly to parent portals.

  • Instant RSVP & Attendance Tracking: Collects real-time confirmations from parents and guests, allowing administrative teams to optimize seating arrangements and logistics.

  • Integrated Feedback Engine: Automatically triggers post-event surveys and PTM rating forms to gather structured parent insights and community feedback.

  • Multi-Channel Reminders: Sends automated push notifications and SMS alerts to parents ahead of scheduled slots, significantly reducing no-show rates.
Event & PTM Scheduler
The ClassPep Transformation
From Scattered Event Planning To Synchronized Scheduling with ClassPep
Hours spent waiting in long lines outside classrooms during traditional PTMs.
Pre-booked, structured slots that ensure smooth, respectful parent-teacher interactions.
Printed paper invitations that get lost in school bags or missed entirely.
Instant push notifications and digital cards sent directly to the parent app.
No visibility on turnout, leading to logistics shortages or resource waste.
Live RSVP dashboards tracking expected attendance numbers in real time.
Valuable parent feedback lost in verbal passing or unread suggestion boxes
Automated digital feedback loops that capture and store structured responses.

The Orchestration Advantage: ClassPep moves beyond simple calendar reminders. It orchestrates your teachers’ schedules, physical campus logistics, and parent communication channels into a single, seamless community engagement framework.